Our list will give you a quick overview of the best usage-based billing software for SaaS companies in 2025. Here’s a list to give you a quick overview before we get started:
- Orb: Built for flexible and complex pricing, end-to-end monetization, and accurate, auditable invoices.
- Recurly: Strong retention and dunning for subscription-first teams.
- Maxio: Finance-heavy workflows and complex contracts.
- Zuora: Enterprise subscription management at scale.
- Chargebee: Friendly subscription management with basic usage support.
Usage-based billing software compared by pricing models
The following chart illustrates which types of pricing models each of the solutions supports.
Note: Before diving into specific solutions, it's helpful to understand your billing software requirements. Get a thorough explanation of implementing usage-based pricing in your business by checking out our complete usage-based pricing guide.
Top 5 usage-billing software for SaaS products in 2025
1. Orb
Orb is a done-for-you billing platform designed to handle all sorts of usage-based billing scenarios, from simple billing to extremely complex scenarios.
The versatility of Orb can cover all your use cases:
- Charging per API call
- Pricing per gigabyte of storage
- Implementing consumption billing for any other usage metric
Who it's good for: Orb shines brightest for B2B SaaS businesses with intricate pricing structures or high-volume usage events.
Orb is the strongest contender if you're a growing company that needs a billing solution that can scale alongside you. It's also a favorite among finance teams who crave control and detailed reporting.
Pricing: Orb's pricing varies depending on need and event volume, and there’s also a free sandbox to test-drive the platform. This transparency lets you see precisely how Orb can benefit your business before committing.
Awards: Orb was named Best Fintech Startup of 2025 by FinTech Breakthrough and Best SaaS for Fintech in the 2025 Cloud Fintech Awards.
2. Recurly
Recurly is a billing platform whose primary focus is on customer retention. It offers advanced analytics and revenue insights. Recurly also has a highly effective dunning system to minimize involuntary churn.
Who it's suitable for: Recurly emphasizes retention, dunning, and revenue insights for subscription catalogs. Usage is available, but the platform shines when you lead with subscriptions.
How Orb differs: Orb centers on raw event ingestion and multi-dimensional pricing. This is important because if your roadmap includes credits, thresholds, custom functions, or frequent price versioning, Orb gives non-engineers more control over implementation.
Pricing: Plans are available upon request.
3. Maxio
Maxio is a billing and financial operations platform tailored for B2B SaaS companies. It's designed to handle complex contract terms. It also automates revenue recognition (GAAP-compliant) and provides in-depth financial reporting.
Who it's good for: Maxio supports subscription and usage with deeper finance operations and reporting. It suits teams that need tight controls around contracts and finance processes.
How Orb differs: Orb focuses on raw event data, auditable invoices, and fast pricing iteration through SQL or a visual editor. That makes advanced usage models and targeted migrations easier to ship.
Pricing: Maxio's pricing starts at $599/month.
4. Zuora
Zuora is an enterprise-grade subscription and billing management platform. It’s designed for large, established businesses with complex billing needs. It offers many features and customization options, but it is infamous for its complexity and steep learning curve.
Who it's good for: Zuora is best suited for large enterprises with massive subscriber bases. Its extensive feature set may be overwhelming for smaller businesses or those who need more straightforward billing.
How Orb differs: Orb’s raw event architecture and non-technical tools make changing billable metrics and pricing more accessible. Finance and product can ship versioned pricing and simulate impact without engineering.
Pricing: Zuora's pricing is available upon request. It’s typically tailored to the specific needs of each enterprise customer.
5. Chargebee
Chargebee is a subscription management platform. It's best known for its user-friendly interface and quick setup process. It offers various features for managing subscriptions, payments, and customer retention.
Who it's good for: Chargebee suits businesses of all sizes. It particularly appeals to those just starting or those with simpler subscription models. Its dunning management features also make it a good fit for businesses with high churn rates.
How Orb differs: When you need multi-dimensional pricing, credits, threshold billing, or frequent migrations, Orb’s raw event architecture and plan versioning keep accuracy and audits tight as you evolve pricing.
Pricing: Chargebee offers a free starter plan until your billing exceeds $250,000 annually. Paid plans are available for larger businesses, but the pricing model includes overage fees.
Note: Looking for more guidance on selecting the right billing infrastructure? Our articles on metered billing software and SaaS billing software provide additional insights to help you make the best choice.
Benefits of using a dedicated billing software solution
Opting for a dedicated usage-based billing software offers numerous advantages that can transform how your SaaS company handles billing and customer relationships. Here are some key benefits:
- It makes billing management easier: Usage-based billing isn't always a walk in the park. Think mountains of data and multiple billing scenarios. This software is built for wrangling all that complexity with ease, so you can focus on building your core product.
- It makes billing more accurate: Have you ever received an invoice that raised an eyebrow? With dedicated software, billing accuracy is nearly guaranteed. It tracks your customers' usage to the last detail, applies the right pricing, and minimizes pesky errors.
- It provides real-time billing: The SaaS world changes rapidly, so you need billing that can keep up. Dedicated software processes data in real-time, resulting in potentially instant updates and notifications for your customers with full visibility.
- It eliminates the growing pains of scaling: As your customer base grows, your usage data will, too. Dedicated usage billing software is built to scale. It handles increased demand without missing a beat and helps you avoid issues like system downtime.
- It integrates with your tech stack: Dedicated usage-based billing software integrates nicely with your tech stack. It connects with CRMs, ERPs, and the best accounting software for SaaS companies to give you a full picture of your customers.
- It provides clear-as-day billing transparency: No one likes a surprise on their bill. That's why this software provides detailed usage and billing reports. Your customers know exactly what they're paying for, which builds trust and keeps them coming back.
Get usage billing your way with Orb
We've explored the top usage-based billing software options for 2025. You might be wondering which is the perfect fit for your SaaS journey.
Based on our list, Orb stands out as a compelling choice. This is because it offers the ideal solution that tackles the unique challenges of usage-billing software head-on.
Orb takes the reins of complex billing and invoicing processes. It solves billing for you, freeing up time and resources that can be better spent elsewhere.
Here's a glimpse into why Orb makes it to the top of the list:
- Flawless billing accuracy: Say goodbye to revenue leaks and billing discrepancies. Orb ingests raw event data. We ensure accurate and transparent invoices for your customers, even as you change your pricing.
- Pricing that grows with you: Easily craft and manage diverse pricing models as your business scales. Orb's plan versioning eliminates the headaches of data migration. It allows for easy adjustments without disrupting your billing flow.
- Granular usage insights: Orb's robust tracking capabilities transform raw usage data into insights. Whether you're billing for API calls or data storage, Orb gives you the granular visibility you need.
- Effortless integration: Orb plays well with other tools. It integrates with your existing tech stack, including data warehouses and accounting software. This eliminates data silos and ensures a smooth, uninterrupted billing workflow.
- Your billing, your rules: With Orb's intuitive interface and powerful customization options, you have complete control over how you define and measure customer usage. Craft bespoke pricing plans that perfectly align with your unique business model.
Learn how Orb can help you set up a hassle-free usage-based billing strategy. Make sure to see our flexible pricing options and find a plan that fits your budget and needs.
