Calendly pricing: Features explained and how they built it

Calendly helps teams book meetings without back‑and‑forth emails. It includes both appointment scheduling and payment software in one app for paid appointments too. Users create booking pages, connect calendars, and share links so that invitees can choose a time that works.

Calendly pricing starts at $0 for individuals and goes up to custom enterprise pricing starting around $15,000 per year. Paid plans are billed per user and range from $10 to $20/month, depending on billing frequency and features.

This guide breaks down how Calendly set up its pricing, why usage-based models are surging in popularity, and how Orb helps power modern billing systems.

Note: For the most up‑to‑date pricing, always check Calendly’s official pricing page. Plan details may change over time.

What are Calendly’s features and pricing models?

Calendly offers four plan types designed for different team needs:

Free plan

Calendly Free plan includes 1 event type, 1 calendar connection, availability customization, video conferencing, and browser/mobile access for individuals

Calendly’s basic plan gives you the core appointment scheduling software without any cost. It’s a great way to get started if your needs are minimal.

The benefits of Calendly’s free plan include:

• 1 active event type (e.g., 30-minute meeting link)
• 1 calendar connection per user
• Video call integration (Zoom, Google Meet, Microsoft Teams, etc.)
• Personalized booking page with photo and welcome message
• Mobile app and browser extensions for Gmail, LinkedIn, and Outlook

Standard plan

The price of Calendly’s Standard plan is $12/month per seat for unlimited event types, multiple calendars, integrations with Stripe, Zapier, HubSpot, and 24/7 support.

Calendly’s Standard plan features include key upgrades that matter for day-to-day use.

What’s included:

• Unlimited event types (book as many meeting types as you want)
• Up to 6 calendar connections per user
• Group events and collective availability (e.g., co-hosted meetings)
• Custom branding: add your logo and brand colors
• Payment collection with Stripe or PayPal
• Automated email and SMS reminders via Workflows
• Access to standard integrations (Zapier, HubSpot, Mailchimp)
• Embedded booking widgets for your website
• 24/7 live chat support

Teams plan

Calendly Teams plan at $20/month per seat includes lead routing, round-robin scheduling, CRM integrations, and advanced admin features, with optional SSO.

The Teams plan adds more advanced scheduling controls, especially for client-facing roles like sales or recruiting.

What’s included:

• Everything in Standard
• Round-robin event distribution
• Pooled team availability (book whoever’s free in your calendar app)
• Routing forms (route leads based on form answers or CRM fields)
• Salesforce and Marketo integration
• Admin-level controls (manage users, groups, and templates)
• Shared analytics and team performance metrics

Enterprise plan

Calendly Enterprise plan starting at $15,000/year adds Salesforce lookup, Microsoft Dynamics integration, SSO/SAML, audit logs, and dedicated account support.

Calendly’s Enterprise tier includes everything in Teams, plus advanced security, integrations, and onboarding support.

What’s included:

• SSO and SAML access (no add-on needed)
• SCIM user provisioning and deprovisioning
• Audit logs and domain control
• Custom roles and data deletion API
• HIPAA support with Business Associate Agreement (BAA)
• Salesforce lead-to-owner routing via record lookup
• Dedicated account manager and enterprise onboarding
• Priority SLA-based support

Reminder: Pricing, plans, and features are subject to change. For the most up‑to‑date information, always refer to Calendly’s pricing page.

Does Calendly implement usage-based pricing elements?

Calendly pricing does not follow a typical usage-based model. There are no fees tied to the number of meetings booked, attendees, or API calls. Once you select a plan, your cost is based on the number of users.

That said, a few usage-driven limits can affect how much you get from your plan:

SMS reminders and usage caps

Calendly includes a fixed number of SMS credits per user, per month:

• Standard and Teams plans: 250 SMS credits per user/month
• Enterprise plan: 1,000 SMS credits per user/month

When your account hits the monthly limit, Calendly stops sending SMS reminders. There’s no option to purchase additional credits. Email reminders continue to go out automatically, but users cannot extend their SMS capacity without upgrading plans.

Example: A 10-person team on the Teams plan gets 2,500 pooled SMS credits monthly. After that, no more texts are sent until the next billing cycle.

Seat-based billing and volume discounts

Calendly pricing increases linearly with user count. On the Teams plan, volume discounts apply after the first 30 seats:

• Users 31–50: $14.50 each
• Users 51–100: $13 each
• Users 101–300: $12.50 each
• 301+: $12 each

Important: The first 30 users stay at the base $16/user/month rate (annual). Discounts only apply to additional seats. If you're growing fast, this has a clear impact on total Calendly cost over time.

Note: For deeper strategy context, see our guides on pricing and packaging strategy and pricing models for products.

Why do companies like Calendly adopt usage‑based billing?

Many SaaS platforms introduce usage‑based elements when workloads vary (for example, compute, messages, or API calls). While Calendly uses per‑seat pricing for access, its SMS notifications illustrate a common pattern: specific features can include usage‑limited components.

Companies adopt usage‑based billing when they want to:

• Align value and cost. Tie variable operating costs to measurable usage.
• Serve diverse users. Let light and heavy users pay in proportion to activity.
• Evolve products quickly. Add new metered features without restructuring all plans.

Note: Explore tiered pricing examples and subscription billing to see how teams blend seats with metered elements.

Why is usage‑based billing becoming the default?

Usage‑aware models are increasingly common across AI, infra, and developer tools because they:

• Match price to usage. Customers pay for what they consume, improving fairness and flexibility.
• Protect margins. Thresholds, credits, and tiers help manage variable costs at scale.
• Enable iteration. Metering and pricing simulations let teams test and refine models safely.
• Support hybrid packaging. Combine predictable subscriptions with metered add‑ons.

Note: Learn how to make price changes easily with versions and migrations when iterating on pricing.

FAQs

How much does Calendly cost for team plans?

Calendly Teams costs $20 per user/month on a monthly plan or $16 per user/month when billed annually. Volume discounts are available for teams with over 30 users, with rates dropping to as low as $12 per user/month.

Is Calendly free?

Yes, Calendly offers a free forever plan for users with basic scheduling needs. It includes one event type, one calendar connection, and standard meeting links. Invitees don’t need a Calendly account to schedule time with you. They just click your link, pick a time, and confirm the appointment.

How much is Calendly per month?

Calendly pricing starts at $0 and goes up to $20 per user/month, depending on the plan. Annual billing reduces that to $10–$16 per user/month for Standard and Teams.

What's the biggest difference between Calendly's free vs. paid plans?

The biggest difference is that the Free plan only supports one event type and limited customization, while paid plans unlock unlimited event types, automation, and team scheduling tools. Paid tiers also include integrations, branding, and more advanced features.

What is a seat in Calendly?

A seat refers to one user with their own Calendly login and calendar setup. Each seat is billed individually, and every person managing their own availability needs a seat.

Learn how Orb supports usage-based billing

Many companies offer value across different customer types (from solo users to growing teams and large orgs). Billing flexibility is important in these cases to support evolving pricing models without relying on fragile workarounds or time-consuming engineering.

Orb provides the foundation to do exactly that.

Orb gives your business the tools to grow without billing slowing you down. Here’s how Orb supports your pricing logic:

• Create and adapt tiered plans without engineering support: Define clear feature access across plans, adjust limits, and manage entitlements with confidence.
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• Run pricing tests safely using your own data: With Orb Simulations, you can model pricing changes using actual usage history before pushing anything live. See revenue impact, customer adoption rates, and risk, all without disrupting billing.
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• Roll out pricing updates progressively: Orb supports phased releases, letting you apply new pricing to select customer groups or geographies. Test, compare, and iterate while keeping full control of the rollout process.
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• Track and bill for usage where it matters: Add usage-based elements to specific tiers (like SMS credits or event limits) without overhauling your pricing engine. With Orb’s RevGraph, you capture all usage events and decouple them from pricing logic to keep invoices accurate and up-to-date.
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• Give your finance team audit-ready invoices: Orb generates clean, transparent invoices that match usage exactly. Finance teams get full attribution for discounts, credits, and usage rollovers.
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• Version plans and pricing structures over time: Launching new tiers or changing feature access? Orb’s plan versioning helps you manage historical pricing, maintain continuity, and test new packaging without breaking billing.
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• Measure what’s working and forecast what’s next: Orb pairs pricing tools with built-in reporting. Understand usage trends, simulate new pricing models, and align pricing with actual customer behavior, not assumptions.

Explore Orb’s flexible pricing tiers to see how it fits your business model and growth stage. When you’re ready to test, launch, or refine pricing.